Terms & Conditions
These Terms and Conditions are the standard terms which apply:
A. to provision to customers of any Services (as “Services” is defined in Clause 1 below) by the Clinic, namely The Reform Clinic Limited, a company registered in Scotland under number SC595798 with its registered office at 4/4, 460 Sauchiehall Street, Glasgow, G2 3JU, Scotland; and
B. where the customer is a “Consumer” as defined by the Consumer Rights Act 2015.
1. Definitions and Interpretation
1.1 In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:
means any business, trade, craft, or profession carried on by You or any other person/organisation;
means a “consumer” as defined by the Consumer Rights Act 2015, and in relation to these Terms and Conditions means an individual customer of the Clinic who receives Services for the customer’s personal use and for purposes wholly or mainly outside the purposes of any Business;
means The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013;
means any and all of the treatments, facilities, services, products and other goods and materials which we provide/use; and
means an individual who is a customer of the Clinic
1.2. Unless the context otherwise requires, each reference in these Terms and Conditions to:
1.2.1 “these Terms and Conditions” is a reference to these Terms and Conditions; and
1.2.2 a Clause or sub-Clause is a reference to a Clause of these Terms and Conditions;
1.3 The headings used in these Terms and Conditions are for convenience only and shall not affect the interpretation of these Terms and Conditions;
1.4 Words signifying the singular number shall include the plural and vice versa; and
1.5 References to any gender shall include the other gender.
2.1 The Services which We offer are only available by appointment [except during Our walk-in hours of Monday to Friday 09.00 – 18.00]. You may book an appointment through the Clinic’s website or in person at the clinic;
2.2 Your request for a booking for an appointment will be an offer, but whether We accept any booking will be for Us to decide in Our discretion. Only if and when We tell You that We accept Your request for a particular appointment, will there be a binding contract between You and Us. If You wish to make a booking for two or more appointments by means a single booking and in Our discretion We accept that booking, Our contract with You will be for all of the appointments concerned;
2.3 When You book an appointment, We may require You to pay Us a deposit all of which We will be entitled to keep if You later cancel the appointment without giving Us prior notice of at least 24 hours. Deposits shall be equal to 100% of the price of the Services required;
2.4 We will not reserve or guarantee any particular date and/or time which You request for any Services unless You book an appointment for that time/date;
2.5 If You know You are going to be late for an appointment, You should contact Us to tell Us. If You arrive later than 10 minutes after an appointment time, We will try to provide the Services You have booked but if We decide that We cannot, the appointment will be treated as cancelled without notice by You and sub-clause 2.3 will apply;
2.6 You may cancel an appointment without charge if You give Us at least 24 hours’ prior notice of the cancellation, and if You do so We will refund to You any sum (including, but not limited to any deposit) You paid in advance;
2.7 If, due to exceptional circumstances including, but not limited to, illness, accidents and bereavement, You cancel an appointment without giving Us at least 24 hours’ prior notice, We will consider the circumstances and in Our discretion decide whether to waive our rights under sub-clause 2.3;
2.8 We may cancel an appointment booked by You at any time before the time and date of that appointment in the following circumstances:
2.8.1 The required personnel and/or required materials necessary for the provision of the Services are not available; or
2.8.2 An event outside of Our reasonable control; or
2.8.3 We find that you are not a “Consumer” (as defined in Clause 1 above);
If We cancel an appointment in such circumstances We will refund to You in full any deposit or other advance payment that You have made to Us for that appointment;
2.10 We will use all reasonable endeavours to start the Services at the appointment time which You have booked, but the start may be delayed by overrun of a previous appointment or by other circumstances. If a delay to the start is at least 30 minutes, or, if at any time before or after You arrive for an appointment We notify You that there will be a delay of at least that time, You may cancel the appointment and We will refund to You in full any deposit or other advance payment that You have made to Us for that appointment; and
2.11 Where the contract We make with You is not made on Our premises, the Regulations give You the rights set out in this sub-Clause 2.11, and they will be in addition to the rights given to You by the above provisions of this Clause 2. You may for any reason cancel a booking during the 14 day period after We accept that booking, but if the booking includes any appointment(s) on a date which is before the end of that period, and if You have expressly requested Us to provide any Services at that or those appointment(s) and We do so, You may not cancel that or those requested appointment(s) and You must pay for them in accordance with Clause 3, and You may only cancel any other appointment(s) covered by that booking. If You request that Your booking be cancelled, You must confirm this in any way convenient to You. If You cancel as allowed by this Sub-clause 2.11, and You have already made any payment(s) to Us for the booking, We will refund the payment(s) to You within 14 days of receiving Your cancellation less the amount due for the appointment(s) covered by that booking that You have attended.
3. Fees and Payment
3.1 You must pay at the time of booking your appointment in accordance with Our Price List for all Services;
3.2 You may pay Us for Services (and for any deposit or other advance payment on account of that payment) using any of the following methods:
3.2.1 Credit/debit card using Paypal on the Website;
3.2.3 Gift Vouchers;
3.3 We may alter Our prices without prior notice, but if the price of any Services increases between the time when You book an appointment and the date of the appointment, the price increase will not apply to Your appointment for those Services on that date; and
3.4 All prices of Services shown in the Price List are inclusive of VAT.
4. Eligibility for Treatment
4.1 You confirm that, in connection with your request(s) to receive any Services from Us, You are and will be a “Consumer” as defined in Clause 1 above;
4.2 We will not provide certain treatments to You unless You are aged 16 or over. We may require evidence of Your age for that purpose;
4.3 We will not provide certain treatments to You if You are aged under 18 unless You are accompanied by a parent or guardian and have their consent. We may require evidence of Your age for that purpose;
4.4 If You have a medical condition, certain treatments may be unsuitable for You. We advise You to tell Us of any medical condition or on-going medical treatment when You book an appointment. If You do not tell Us at that time We will be entitled not to provide a treatment (or part of it) and to treat the appointment (or the affected part of it) as cancelled by You without notice, in which case We may make a charge to You for the cancelled appointment (or part of it) as set out in sub-Clause 2.6 above;
4.5 If you are pregnant, We advise You not to have KCR, CTR or aromatherapy treatments after the first 3 months (the first trimester) of Your pregnancy. You are responsible for advising Us if You are pregnant, suffer from epilepsy, take immune suppressant drugs or have received treatment for cancer in the last six months before receiving Laser Therapy; and
4.6 We reserve the right to refuse to provide Our Services to You if the initial compression test, carried out before all KCR treatments, deems You unfit for treatment. You are responsible for obtaining confirmation from Your GP that You are fit and able to proceed with KCR and CTR treatments.
5. Clinic Rules
We do not permit You to:
5.1 smoke or make or receive mobile phone calls at the Clinic’s premises;
5.2 be accompanied at the Clinic’s premises by any children under the age of 16 as We do not have an appropriate member of staff to supervise them;
5.3 video any procedures at the Clinic’s premises; or
5.4 be accompanied by a third party at the Clinic’s premises unless that third party is a parent, guardian or carer.
6. Gift Vouchers
6.1 Gift vouchers are available from the Clinic;
6.2 Gift vouchers are available for specific treatments;
6.3 Gift vouchers are valid either for the period specified on the gift voucher or, where no period is specified, indefinitely; and
6.4 Gift vouchers may be redeemed only for treatments or products which We provide at the Clinic and may not be redeemed partly or wholly for cash.
7. Limitation of Liability
7.1 Consultants involved in Your treatment are independent practitioners and are not employees of The Reform Clinic. Accordingly, The Reform Clinic will not be liable for any act or omission of a consultant (or the company or partnership that employs or engages the consultant). The consultant will be responsible for the treatment he/she gives you.
7.2 We will be responsible for any foreseeable loss or damage that You may suffer as a result of Our breach of these Terms and Conditions or as a result of Our negligence. Loss or damage is foreseeable if it is an obvious consequence of Our breach or negligence or if it is contemplated by You and Us when Our contract with You is created. We will not be responsible for any loss or damage that is not foreseeable;
7.3 We provide or sell all Services to You only for Your personal and private use/purposes. We make no warranty or representation that products, or other goods or materials that We provide or sell to You are fit for commercial, business, industrial, trade, craft or professional purposes of any kind (including resale). We will not be liable to You for any loss of profit, loss of business, interruption to business or for any loss of business opportunity;
7.4 Nothing in these Terms and Conditions is intended to or will exclude or limit Our liability for death or personal injury caused by Our negligence (including that of Our employees, agents or sub-contractors) or for fraud or fraudulent misrepresentation
7.1 Consultants involved in Your treatment are independent practitioners and are not employees of Th7.5 Furthermore, if you are a “consumer” as defined by the Consumer Rights Act 2015, or a consumer for the purposes of any other consumer protection legislation, nothing in these Terms and Conditions is intended to or will exclude, limit, prejudice, or otherwise affect any of Our duties or obligations to You, or Your rights or remedies, or Our liability to You, under:
7.5.1 the Consumer Rights Act 2015;
7.5.2 the Regulations;
7.5.3 the Consumer Protection Act 1987; or
7.5.4 any other consumer protection legislation
as that legislation is amended from time to time.
For more details of Your legal rights, please refer to Your local Citizens’ Advice Bureau or Trading Standard Office.
8. Changes to Terms and Conditions
We may from time to time change these Terms and Conditions without giving You notice, but We will use Our reasonable endeavours to inform You as soon as is reasonably possible of any such change.
9. How We Use Your Personal Information (Data Protection)
All personal information that We may use will be collected, processed, and held in accordance with the provisions of EU Regulation 2016/679 General Data Protection Regulation (“GDPR”) and Your rights under the GDPR. For complete details of Our collection, processing, storage, and retention of personal data including, but not limited to, the purpose(s) for which personal data is used, the legal basis or bases for using it, details of Your rights and how to exercise them, and personal data sharing (where applicable), please refer to Our Privacy Notice available here.
We are required by the Regulations to ensure that certain information is given or made available to You as a Consumer before We make Our contract with You (i.e. before We accept Your request to make a booking) except where that information is already apparent from the context of the transaction. We have included the information itself either in these Terms and Conditions for You to see now, or We will make it available to You before We accept Your request to make a booking. All of that information will, as required by the Regulations, be part of the terms of Our contract with You as a Consumer.
As required by the Regulations:
11.1 all of the information described in Clause 10; and
11.2 any other information which We give to You about any Services of the Clinic which You take into account when deciding to make a booking or when making any other decision about the Services;
will be part of the terms of Our contract with You as a Consumer.
We always welcome feedback from Our customers and, whilst We always use all reasonable endeavours to ensure that Your experience as a customer of Ours is a positive one, We nevertheless want to hear from You if You have any cause for complaint. If You have any complaint about Our Services or any other complaint about the Clinic or any of Our staff, please raise the matter with Nicola Rolland who can be contacted at the Clinic by phone or email.
13. No Waiver
No failure or delay by Us or You in exercising any rights under these Terms and Conditions means that We or You have waived that right, and no waiver by Us or You of a breach of any provision of these Terms and Conditions means that We or You will waive any subsequent breach of the same or any other provision.
If any provision of these Terms and Conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Terms and Conditions and the remainder of the provision in question shall not be affected.
15. Law and Jurisdiction
15.1 These Terms and Conditions, the Contract, and the relationship between you and Us (whether contractual or otherwise) shall be governed by, and construed in accordance with the law of Scotland.
15.2 As a consumer, you will benefit from any mandatory provisions of the law in your country of residence. Nothing in Sub-Clause 15.1 above takes away or reduces your rights as a consumer to rely on those provisions.
15.3 Any dispute, controversy, proceedings or claim between you and Us relating to these Terms and Conditions, the Contract, or the relationship between you and Us (whether contractual or otherwise) shall be subject to the jurisdiction of the courts of Scotland.